| Date | Pump ID | Cold Alignment (mils) | Hot Alignment (mils) | Thermal Growth (mils) | Vibration Velocity (in/s) | Info | | :--- | :--- | :--- | :--- | :--- | :--- | :--- | | 6/1/2025 | P-101 | 2.0 | 5.5 | 3.5 (FAIL) | 0.45 | Re-shimmed | | 7/1/2025 | P-101 | 2.0 (Cold offset) | 2.1 (Running hot) | 0.1 (PASS) | 0.22 | Good |
| Component | Hot Service Life (Months) | Install Date | Last Temp Reading | % Life Used (Excel Calc) | Action | | :--- | :--- | :--- | :--- | :--- | :--- | | Carbon Graphite Bushings | 6 | 2/1/2025 | 450°F | 83% | Order by 8/1 | | High-Temp Grease (Synthetic) | 3 | 5/1/2025 | 380°F | 33% | OK | | Metal Bellows Seal | 12 | 1/15/2025 | 600°F | 45% | OK | | Motor Fan (Heat degraded) | 8 | 3/10/2025 | 350°F | 62% | Inspect | pump preventive maintenance checklist excel hot
=C2-D2 Use conditional formatting: If E2 > 3 mils, turn red. This tells you the pump’s support legs are not accommodating for thermal expansion. | Date | Pump ID | Cold Alignment
Use Data Validation (Data > Data Validation > List) for the "OK/Fail" column so operators just click a dropdown (Yes/No). Add a column for "Notes" to log unusual noises (e.g., "Loud rattling after 2 hours of hot run"). Tab 3: Monthly Thermal Alignment & Vibration This is the most critical tab for hot pumps. Most engineers align pumps cold, but they run hot. Add a column for "Notes" to log unusual noises (e
Open Excel. Create the four tabs above. Input your pump data. Set the conditional formatting to turn red at 200°F bearing temps. You will immediately reduce your Mean Time Between Failures (MTBF).